Comments on: #InfographicInspiration: Writing Email That Gets Read

By: Daniel Ott

Daniel Ott — Tue, 23 Jan 2018 23:45:32 +0000

Both posts reveal some good tips on writing professional and constructive emails. The info-graphic however was much easier to read and gave a good visual representation of what each item in the email should look like. Although I have not used headings in an email yet, I think they are a good way to structure the email. If the recipient is stressed for time, it allows them to skim through the email quickly and extract the important information. The subject line, and summary sentences in the email accomplish this as well, and allow the recipient to determine if the information is time sensitive or not. I definitely plan on using these techniques in future emails.
Additionally, both the info-graphic and the other post say to limit the email to around a max of 250 words. This is definitely a good tip because it keeps the email concise, efficient, and avoids clouding the main purpose of the email with too much fluff.
Finally, one of the main differences between the info-graphic and the other post is that Wednesday’s post emphasizes being grammatically correct. Although this may be implied, it is necessary to point out the importance of being grammatically correct. In my opinion this can make or break the email you are trying to send.

By: Jiayu Li

Jiayu Li — Sat, 20 Jan 2018 03:07:11 +0000

Both infographics delivered similar useful tips for writing professional emails. They both break down a piece of email to demonstrate by parts. The second example contained almost every element we might have in an email. However, I think the first infographic is more effective than the second one because of the examples that were chosen. The first example was written to one person. This is more often for a person as opposed to written to a group of people in the second example.

By: Khang Lieu

Khang Lieu — Fri, 19 Jan 2018 23:28:36 +0000

I have a small question about the infographic that hopefully someone can answer. When we reply to emails, we add “Re:” in the subject line to indicate that the email is a reply or response, but in the infographics they have the “Re:” in what seems to be the initial email. What is the correct way to go about having “Re:” in a subject line? Thanks in advance.

By: William Heckman

William Heckman — Fri, 19 Jan 2018 20:43:53 +0000

This infographic offers an example on how to write an email that aims to capture the reader’s attention, eventually bringing a point across. I found today’s infographic to contain the semblance of Wednesday’s introduction, main body, and closing remarks. The introduction is exaggerated with a greetings and headings, while the main body is comprised of relevant links and a call to action. The deadline offers the same functionality as the closing remarks.
I would use the email format present in today’s infographic for advertisements, reserving Wednesdays format for both personal and professional emails. However, I believe the use of a revealing subject line and a relevant call to action are important features of any email.

By: Kimberly Williams

Kimberly Williams — Fri, 19 Jan 2018 20:21:41 +0000

It is my opinion that, while the subject matter that is used doesn’t necessarily represent the content of a professional email, there are many tips here that would be useful in composing one. For example, including pictures or graphics to provide clarification. As an individual entering the construction field, rather than solely relying on written word to describe a material or process it is often helpful to include a picture to provide some clarity for the recipient. Additionally, as mentioned in yesterday’s post, it is important to be clear and concise. Far too often I have received an email from a colleague that is far too wordy and poorly structured to the point that I do not retain any of the important information they were trying to convey. If more of these tips were followed, senders would more than likely see an increase in response to their messages, rather than just being “left on read”.

By: Faizal Zulkifli

Faizal Zulkifli — Fri, 19 Jan 2018 05:22:32 +0000

My opinion for the post above is that it is more about emails to be given in a way of promoting something to someone such as colleagues which would definitely require a higher sense of attraction and the sense of formality is loosen up a bit. This is however in some ways different to yesterday’s post which was more formally toned as the main purpose yesterday was to address it to someone whom we may not treat as our colleagues such as professors or managers. In terms of having a suitable subject line while also making sure the messages are portrayed as simple as it should be, both articles are consistent in that sense which shows how critical those qualities are in writing good emails regardless who are the recipients of it. The thing that I agree the most with the article above would be to stand out when writing these effective emails such as putting visuals and stuff as that really helps the sender in order to get responses from the recipients

By: Abigail Wasson

Abigail Wasson — Fri, 19 Jan 2018 04:08:10 +0000

Comparing the two articles, the “10 Tips for Effective Email” consists of some tips that I don’t believe are the best for an email to an employer, professor, or any other business person. For example, the eighth tips does not seem effective. Although pictures do simplify some explanations, I feel as though including too many attachments would cause the recipient to disregard the email or save it for later. The similarities, however, for the two articles that I feel are most effective is the section about the subject line. The revealing subject line that creates a welcoming tone creates an effective email. That being said, I believe the way one formats and writes an email can delay the response if done poorly. Although there are some differences between the two articles, they both have very similar content that I have personally used for an effective email.

By: Alexander Tsai

Alexander Tsai — Fri, 19 Jan 2018 04:07:52 +0000

I find the difference in the two infographics very interesting. Although they are both very similar in the fact that they want you to present your ideas in a clear and concise manner, they also are very different. The first infographic that was shown yesterday had a very simple approach to writing business related emails. It had a more personal feeling to it and it kept the email very short and sweet. The second infographic that is shown above still has the business approach, but I believe this type of email is more catered towards a larger group of people who are interested in the topic that is being mentioned. With the specific type of organization, images, and adding links, I believe that those emails should not be written on a one-to-one conversation. I would stick with the first infographic format when conversing with one other person.

By: Yibo Xu

Yibo Xu — Fri, 19 Jan 2018 03:04:02 +0000

Both of the articles apply important. The article yesterday said things about the way that I should use to send an email to my teachers. And today’s article says more things about how I could write my email as an effective email, Personally I’m really good at choose a subject line. I can simply put the main thing or the words I want to say the most as the subject line, in the other words, the theme. The first sentence I always write as the article says, introduce myself in on sentence. Most of teachers don’t really know who I’m I because there are just whole lot of students that they are teaching. For other things like the links and charts that needed to clarify the problem I have, I would use it to make it clear. In the last line of the email, it’s important for me to write a honorific to the teacher to show my respect. Also, a short email that conclude my problem would save the teacher’s time to read and my time to write.

By: Tyler Schaal

Tyler Schaal — Fri, 19 Jan 2018 02:21:27 +0000

I definitely agree there are plenty of similarities between the two infographics. In my opinion, the only major difference is structure in order to convey the message. Each has their unique structure and I believe that each of these styles can be used for various situations. One is no better than the other, each serves a purpose of conveying a message clearly, concisely, and professionally.